Procurement Manager/Associate General Counsel (Fitchburg)

Employment Type

: Full-Time

Industry

: Non-Executive Management



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An Official website of the Commonwealth of Massachusetts

Job Description - Associate General Counsel (190008V5)

Job Description

Associate General Counsel - ( 190008V5 )

Description

Office of the State Treasurer and Receiver General Job Description

Department: Legal Department

Job Title: Procurement Manager/Associate General Counsel

Reports To: General Counsel

Job Classification: Exempt

PURPOSE OF THE JOB

  • Responsible for pro-actively coordinating and administering the procurement process for all goods and services within the Office of the State Treasurer and Receiver General (Treasury), including multi-year and multi-million-dollar contracts for banking, financial, and information technology services.
  • Provide legal counsel to Treasury staff on public records laws, record retention, and other issues.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Guide all aspects of the Treasurys procurement process from preparation of procurement requests, coordinating and managing meetings of the procurement management team (PMT) through negotiating and documenting the resulting contract, all the while ensuring the process is fair and transparent.
  • Assist and provide guidance to Treasury staff and others concerning internal procurement policies, guidelines, and procedures.
  • Act as a liaison to vendors and state agencies for questions related to procurements, contracts, vendor files, or payments.
  • Serve on all Treasury PMTs as a non-voting member to coordinate the administrative functions for each procurement.
  • Participate in the preparation of Treasury requests for responses, requests for proposals, requests for qualifications, and other procurement requests. Review procurement requests for accuracy and compliance with Treasury policies and procedures and other governing rules and regulations.
  • Participate in the analysis and evaluation of responses to procurement requests. Prepare financial and technical evaluation criteria for complex procurement requests to ensure that the best value is achieved.
  • On behalf of the PMT, prepare and submit written recommendation that includes identifying the vendor determined to be a best value for the Commonwealth.
  • Prepare, review, and negotiate contracts with vendors selected through the procurement process, ensuring the best value is achieved for the Treasury and Commonwealth.
  • Work closely with the Treasury Chief Financial Officer and, as appropriate, the Office of the State Comptroller to resolve payment inquiries, vendor, and/or accounting issues.
  • Maintain procurement contracts, files, and related documents and ensure that procurement records are accurate and complete.
  • Maintain calendar of vendor contracts to monitor contract end dates and guide Treasury staff to renew/extend or terminate the engagement.
  • With respect to independent contractors and individuals engaged with the Treasury, confer with Treasury staff and Human Resources department to prepare and/or negotiate contracts and maintain related records. Monitor contract end dates to guide Treasury staff to renew/extend or terminate the engagement.
  • Serve as Treasury Records Access Officer and lead efforts to respond to public records requests pursuant to M.G.L. c. 66 and 950 C.M.R. 32, et seq.
  • On a regular basis, assist Internal Auditor to review and revise Treasury procurement, public record, and other policies or procedures.

OTHER DUTIES AND RESPONSIBILITIES

  • Participate in monthly Treasury-wide legal team meetings.
  • Perform other legal tasks as requested or required.
SUPERVISORY RESPONSIBILITIES
  • Supervise Treasury legal staff to comply with M.G.L. c. 66 and 950 C.M.R. 32, et seq., the Massachusetts Public Records Laws.
  • Supervise Treasury legal staff to manage current and historic Treasury procurement files in compliance with the Massachusetts law.
  • As appropriate, supervise Treasury legal staff on procurement and contract negotiation tasks.
  • As appropriate, participate in the periodic evaluation of legal staff.
Qualifications

MINIMUM QUALIFICATIONS AND SKILLS

  • J.D. from accredited law school; Massachusetts bar certification and good standing with the Massachusetts Board of Bar Overseers.
  • At least five (5) years procurement experience and at least three (3) years legal experience with a government agency or in-house legal role.
  • Familiarity with M.G.L. chapter 30B (Uniform Procurement Act).
  • Familiarity with M.G.L. chapters 10 (Dept. of the State Treasurer), 66 (Public Records), 30A, 18-25 (Open Meetings), and 268A (Conduct of Public Officials), regulations, and interpretive case law a plus, but not required at hiring.
  • Working familiarity with COMMBUYS, Commonwealth Standard Contract From, and Commonwealth Terms and Conditions.
  • Adept with Microsoft Office suite of products, including Word, Excel, and Outlook.
  • Strong negotiation skills, attention to detail, highly organized, and adept at prioritizing and reprioritizing tasks.
  • Must be able to coordinate and prioritize multiple projects in a fast-paced environment. Demonstrated experience with project management. Self-motivated.
  • Ready team player, growth mind set, self-directed and self-motivated, and ability to work independently, all with limited administrative support.
  • Strong research skills, including familiarity with Westlaw and other on-line research tools.
  • Ability to clearly, succinctly, and thoroughly convey complex factual and legal issues either orally or in writing.

Primary Location

Job

: Legal Services

Agency

: Off of State Treas & Rec Genrl

Schedule

: Full-time

Shift

: Day

Job Posting

Number of Openings

: 1

Salary

: 76,883.98 - 90,000.00 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Kerlley Aime - 617-###-####


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